Attendance · Hifz · Records · Fees
Pakistan's smart madrasa management platform
One register for attendance, Hifz progress, student records and fees — filled in by your asatiza on a phone with no signal, and read by the mohtamim after Isha.
Built around how a madrasa actually runs: Fajr, Asr and Maghrib timings, daily sabaq, fee waivers, and Urdu that reads right to left.
30 days free, every module unlocked. No card, no setup fee.
What Sijil does
Marking works with no signal
Attendance is marked on the device and queued. It uploads itself once the phone has a signal and the app is open — nothing is retyped.
Urdu and English
Every screen in both, switchable any time. The Urdu is proper right-to-left, not a translation pasted over an English layout.
Your own address
A subdomain of your own, such as jamia.sijil.pk, with your madrasa’s records kept to themselves.
Each ustaz, his own key
An ustaz opens his class with his own PIN, so every mark carries his name even when the phone is shared. Only the mohtamim can change a student, a timing, or a position already recorded.
01The register on your desk
A register keeps a record. It cannot answer a question.
Everything below is something a mohtamim has to do by hand today, and something the same register makes almost impossible to do at all.
On paper
A month of marks, all of it here. To know what it says, you count it.
In Sijil
The same month, already counted — and it has noticed the register nobody filled in.
A blank column and a holiday look identical
If an ustaz forgets the Maghrib timing, the page simply has nothing in it — the same nothing a Sunday has. Nobody finds out until somebody goes looking, and usually nobody goes looking.
It can only be in one place
Six asatiza, three shifts, one book. Whoever has it holds everyone else up, and whoever needs it at Fajr has to find it first.
It does not add up
Six months of fee entries, a hundred students, and one question from a trustee: how much is outstanding? That is an evening with a calculator, every time it is asked.
There is one copy
Water, fire, a shifted building, a misplaced year. Ten years of a madrasa’s record has exactly as much backup as the shelf it is sitting on.
None of this is the register’s fault, and none of it is yours. Paper was never able to do these four things. Sijil keeps the register exactly as you know it, and does the four things paper cannot.
02One day, start to finish
Nobody has to sit at a computer for any of this
Six moments from a Friday in a Karachi madrasa. Each one is a thing the software already does, in the order it happens.
05:10
Ustaz Abdul Rahman
Fajr sabaq begins. No signal in the courtyard.
He opens his class on his phone. Every boy’s name is already there, because it was kept on the phone from the last time he had a signal.
05:18
Ustaz Abdul Rahman
Eight boys marked in under a minute
Present, absent, leave — one word per boy. Umar is on leave, so the reason goes with it. Nothing is sent yet; it is all held on the phone.
07:40
The app itself
Wi-Fi comes back. It sends itself.
No button, no reminder, no lost morning. The moment there is a signal it goes up on its own — and if he had closed the app, the next time he opens it.
17:05
Ustaz Bilal
After Asr, today’s sabaq is recorded
Hanzala moves to Para 16, which means he has finished fifteen. The bar reads 15 of 30 — the honest number, not his current position.
20:30
The mohtamim
After Isha, he checks all six classes
Not "was attendance good" — who did not mark it. One Maghrib timing is blank, and it is visibly blank rather than looking like a holiday.
Month end
The mohtamim
Fee vouchers, with the waivers already applied
A student on a 300-rupee waiver is billed 1,200, not 1,500, and the receipt says so. Who is behind is a list, not an evening of arithmetic.
03What is inside
Five things it does, in the words your register already uses
All five are working today, not on a roadmap, and all five open on the first day of the trial. Beside each one is what it actually records: the words it writes, the lists it counts against, the columns it keeps.
Attendance
The ustaz marks his own class, on his own phone
One line per boy, in the courtyard, with no computer to walk to and no signal to wait for. The same boys are a different class at Fajr and at Asr, so each timing keeps its own register, and a holiday is stored as a holiday so a closed day never reads as thirty absences.
What it writes down
- Present
- Absent
- Leavethe reason goes with it
Marked separately
FajrAsrMaghrib
Hifz & Nazira
Progress measured the way a madrasa measures it
A madrasa does not measure this in percentages, it measures it by the unit a boy is on. The app holds his place in the list and counts what he has finished rather than where he is sitting, so the number on the page is the number the ustaz would say out loud.
The lists it counts against
- Hifzthirty paras
- Nazirasixty-six surahs and paras
- Qaidahtwenty takhtis
Every entry carries
the unit’s own namethe date
Fees
Waivers are a field, not a note in the margin
A waiver written in the margin has to be remembered every month, and one month it is not. Written as a column it is applied by the register itself, and the receipt that goes home carries the same figure the register does.
Every month, four columns
- Amount
- Waiver
- Paid
- Remaining
And out of the same row
a printed receiptthe list of who is behind
Records
One page that holds a student’s whole history
When a boy changes class his history does not start again. Everything the madrasa knows about him stays on one page, under his own name, from the day he was admitted until the day he leaves.
One page holds
- Admission
- Guardian and contact
- Class transferswith their dates
- Attendance
- Progress
- Fee months
Calendar
Your academic year, your weekly off, your holidays
Nothing here is assumed on your behalf. Set it once at the start of the session and both the attendance register and the fee months count against it, so a day the madrasa was closed is never read as absence.
You define
- Academic session
- Weekly off
- Holidays
- Events
04Facing outward
A website of its own, kept true by the register
Most madaris have no findable page at all, and take admission enquiries by phone call and memory. This is twelve sections you switch on and order yourself, and it is already in the same account.
Your addressjamia.sijil.pk
- Twelve sections, in the order you want them
- A verse at the top, who you are, whether admissions are open, your departments, your programmes, your timings, your asatiza, your fees, eighteen facilities as ticks, and the questions parents keep asking. Hide whatever does not apply to you and put the rest in the order your madrasa would say them in.
- The numbers come off the register, not out of a form
- How many students, how many asatiza, how many classes, how many classes in each department, and which ustaz teaches where: all of it is read from your own records as the page loads. Nobody retypes any of it, so it cannot quietly go a year out of date the way a printed flyer does.
- Admission enquiries arrive as records, not phone calls
- A parent sends their name, a phone or WhatsApp number, the department they are asking about and a message. Each one is stored against your madrasa with the date on it, behind a spam trap and a rate limit, and you read them back in your settings, newest first, rather than in somebody’s call history.
- Findable by name, in either language
- It is a real public address that answers in Urdu or in English from the same link, and a search engine reading it sees a school with a city, a phone number and an admissions status rather than a page of text.
An enquiry, as it reaches you
Sample
My son is seven and has finished Nazra. Is there a place in Hifz?
Muhammad AhmadHifz21 August
0300 1234567
It waits in your settings with the newest first, and nothing about it depends on you being at the madrasa when it arrives.
05What it costs
Three plans. The only difference is size
The price is for the whole madrasa, not per student and not per ustaz. Pick the row your register fits in.
| Per monthPKR | Students | Asatiza | Classes |
|---|---|---|---|
| 1,000 | 250 | 10 | 10 |
| 2,000 | 500 | 20 | 20 |
| 3,000 | 750 | 30 | 30 |
The two larger plans will get features of their own later. Those are not built yet, so they are not priced in and not listed here. Until they arrive, all three plans are the same Sijil at three sizes.
Every plan includes
- Attendance, Hifz and Nazira progress, records and fees
- Your own subdomain and public page
- Admin, teacher and parent access
- Attendance with no signal; both languages
- Printed fee receipts for parents
Try it for 30 days first
Nothing is locked during the trial, and there is no card to enter. If it does not suit your madrasa, stop using it and nothing is owed.
More than 750 students is past the top of this ladder. Write to us with the number you actually have. We would rather quote you properly than sell you a plan that does not fit.
06Before you ask
Questions a mohtamim actually asks
If your question is not here, the form below reaches a person, not a ticket queue.
What is Sijil and how does it help my madrasa?
Sijil is madrasa management software for Pakistani madaris. It replaces paper registers with student records, classes and shift timings, 1-tap mobile attendance, Hifz and Nazira progress tracking, and fee vouchers with collection analytics — through three separate portals for the Mohtamim, the Ustaz and parents.
How much does Sijil cost, and is there a free trial?
The first 30 days are completely free with every module unlocked, with no credit card and no setup fee. After that there are three plans, each priced for the whole madrasa rather than per student: PKR 1,000 a month for up to 250 students, 10 asatiza and 10 classes; 2,000 for up to 500 students, 20 asatiza and 20 classes; and 3,000 for up to 750 students, 30 asatiza and 30 classes. All three include every feature Sijil has today, so the only difference between them is the size of the madrasa. There is no per-user charge and no contract lock-in, and if you are larger than 750 students, write to us and we will quote you properly.
Does Sijil work without an internet connection?
Yes, for the part that has to. An Ustaz can open the class and mark attendance while the connection is down, and record the day's Hifz or Nazira progress the same way; those entries are saved on the device and upload themselves the next time the app is open with a signal, with nothing retyped. Because the queue is stored on the phone rather than in memory, it survives the app being closed and the phone being restarted. Student lists, classes and past attendance stay viewable offline too, and a pending-sync counter shows exactly what has not uploaded yet. Screens that need fresh figures from the server — the fee ledger, the collection analytics — do need a connection.
Can asatiza use Sijil on a mobile phone?
Yes — Sijil is mobile-first. Asatiza mark attendance in one tap per student from inside the classroom and record daily Hifz lessons on the same phone, unlocking their class with a secure PIN. Sijil installs on the Android or iOS home screen as an app, so no laptop and no app-store download is needed.
How do we register, and how long does approval take?
You submit your madrasa's details through the registration form, our team verifies the institution — usually within 24 hours — and once approved your portal goes live on its own subdomain, for example jamia.sijil.pk. Your 30-day free trial starts from there.
Is our madrasa data private and secure?
Yes. Every madrasa runs on its own isolated portal and subdomain over an encrypted HTTPS connection, and records are scoped per institution — no other madrasa can see your students, attendance or fee records. Within your madrasa, access is role-based: an ustaz writes only in the classes he is assigned to, and every mark carries his name. A parent gets one login covering all of their own children in the madrasa, read-only, and reaches nobody else’s.
What languages does Sijil support?
Sijil works fully in both Urdu and English, and you can switch at any time. The Urdu interface is proper right-to-left, not a machine translation pasted over an English layout, so asatiza who prefer Urdu can use every screen comfortably.
What support do we get while setting up?
Our team is available on WhatsApp, phone and email (Mon – Sat, 9:00 AM – 7:00 PM). We help you get your existing student lists in, set up your classes and shift timings, and onboard your asatiza so the madrasa is running on Sijil from day one.
07Talk to a person
Tell us about your madrasa
Write in Urdu or English, whichever you prefer. We reply within 24 hours, and it is a person reading it.
- Call
- +92 371 2633733
- +92 371 2633733
- contact@sijil.pk
Mon – Sat, 9:00 AM – 7:00 PM